Effective Date: January 18, 2026

The Wellness Shift Co. LLC (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information.

The Wellness Shift Co. LLC is a wellness coaching and educational business and is not a medical provider or a HIPAA-covered entity. While we are not subject to the Health Insurance Portability and Accountability Act (HIPAA), we voluntarily apply privacy and data-protection practices aligned with HIPAA principles where reasonably appropriate.

1. Information We Collect

We may collect personal information including, but not limited to:

• Name, email address, and contact details

• Intake forms, questionnaires, and information you voluntarily provide for coaching purposes

• Session notes, goals, reflections, and coaching communications

• Billing and payment information (processed securely by third-party providers)

We collect only information reasonably necessary to provide coaching services and operate our business.

2. How We Use Your Information

Your information may be used to:

• Deliver coaching services and support

• Communicate regarding scheduling, programs, and resources

• Maintain internal records

• Comply with legal, tax, or business obligations

We do not sell, rent, or market your personal information.

3. Confidentiality & Disclosure

We take reasonable measures to maintain confidentiality. Your information will not be shared with third parties except:

• With your written consent

• When required by law

• When there is a reasonable belief of imminent risk of harm to you or others

Coaching services are not medical services, and information shared is not protected health information (PHI) under HIPAA.

4. Data Storage & Security

We use reputable third-party platforms (including Practice Better, email service providers, and payment processors) that employ administrative, technical, and physical safeguards designed to protect personal information.

However, no electronic or online system can be guaranteed to be 100% secure.

5. Client Responsibilities

You acknowledge and agree that:

• You are responsible for maintaining the confidentiality of your login credentials

• You will use secure devices and internet connections

• Electronic communication (email, messaging, video platforms) carries inherent privacy risks

6. Access, Updates & Requests

You may request to:

• Review your personal information

• Correct inaccurate information

• Request deletion of information where legally permissible

Requests must be submitted in writing to: hello@thewellnessshiftco.com

7. Policy Updates

We may update this Privacy Notice from time to time. Continued use of services constitutes acceptance of the revised notice.

8. Contact

For questions regarding this Privacy Notice, contact:
The Wellness Shift Co. LLC
hello@thewellnessshiftco.com